Cal-ESAR Application Materials


Overview

Cal-ESAR supports the BSA Explorer program and they provide our insurance during training activities, consequently all members need to submit a BSA application. Our apologies in advance for such a antiquated paper based process, but that is the state of BSA administrative systems. The following forms are required for a full application.
  • Please complete all of the following forms and email the forms to records@cal-esar.org.
  • Please send a 1 line email (ex: 'Sam Searcher....paperwork submitted') to email address Training@cal-esar.org after you send it to Records.

Cal-ESAR Application Forms

Adult Application

Please read and follow the directions below carefully...it saves a bunch of time and back or forth otherwise.

  • Medical Record form This is not required for the first training weekend, but is due within 30 days of your application. This form must be filled out by your physician, so schedule your appointment soon.
  • Adult Application -
    This is an editable PDF form. If this form opens in your browser... download to your computer, open and complete using  Acrobat Reader (download if needed) by clicking on the file name.
  •  Substitute the following directions for the ones on page 1 of the PDF when you open it.
  • Fill out all the boxes on page 2-3
    • The background check (page 2) is essential. Please complete this page. 
    • All the spots on the right of page 3 are required: 
      • three references, 
      • previous residence, 
      • any scouting background, 
      • etc.
  • "Save" the file with your changes
  • Print pages 2 and 3 
  • Sign in correct spot
  • Scan page 2 &  3 and "Save As" a PDF with file name format:  " last name.first name_adult" (e.g. doe.john.adult)
    •  (If you can't scan you can use your  cellphone to create a legible photograph)
  • Disaster Service Worker (Fill out on screen, "Save As" using file name format: 'Last Name_First Name_DSW' (e.g. Doe_John_DSW) and send to records@cal-ESAR.org  
    • Option B- Download, print to paper and fill out fields, sign / scan and Save using file name format above and send to records@cal-ESAR.org.
  • Live Scan background check- Cal-ESAR operates under the direction for California Office of Emergency Services (OES) Law Enforcement division. As such members over the age of 18 need to under go a background check. (even if you're done before for some other organization or reason) After you received your unit email address; login to mail, open another browser tab, navigate to this page and click the 'Live Scan background check' link above.
    • Download and print all 3 word documents. You can fill in Form 2 electronically before printing and signing.
    • Sign form 2 and 3. Scan both as a PDF and email to 'records@cal-esar.org' They must be scanned as a PDF.
    • You will be sent a personalized request for Live Scan Service by unit email which you need to print. With paper copy in hand read Form #4 which will give you directions to find the nearest Live Scan site and how to be reimbursed for the service.

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Youth application (20 years or younger)

  • Boy Scouts of America Youth Application
    1. If this form opens in your browser... download to your computer, open and complete using  Acrobat Reader (download if needed) by clicking on the file name.
    2. Print this form, fill out page 2 and sign.
    3. Scan page 2 and "Save As" a PDF.  ( If you printer isn't also a scanner you can use your cellphone to create a legible photograph)
    4. Name the PDF (or photo) with file name format:  " last name.first name.youth" (e.g. doe.john.youth).
  • Parental Consent (Download,  fill out fields, print and sign)
  • Medical Consent (Download, fill out fields, print and sign)
  • Medical Record form This is not required for the first training weekend, but is due within 30 days of your application. This form must be filled out by your physician, so schedule your appointment soon
  • Disaster Service Worker (Fill out on screen, "Save As" using file name format: 'Last Name_First Name_DSW' (e.g. Doe_John_DSW) and send to records@cal-ESAR.org  
    • Option B- Download, print to paper and fill out fields, sign / scan and Save using file name format above and send to records@cal-ESAR.org.

Note to *current* members of a BSA troop - Paid members of a Boy Scout troop, please write " Registered member - XXXX Council, Troop ###" ID # - XXXXXX" at the top of your BSA form.


Submit the forms

  1. Please complete all of the following forms and email the forms to records@cal-esar.org. Please send a 1 line email (ex: 'Sam Searcher....paperwork submitted') to email address Training@cal-esar.org after you send it to Records.
  2. If you can't scan your paperwork to a PDF, use your cellphone to make a photo of your documents, but only as last resort and please make sure your image is legible before emailing. Thank you!
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Payment
  1. The training fee for 2016-17 is $250, $50 of which is your uniform pants. Provide you name in box below and click "Add to Cart" button.
    1. The uniform pants are great all around outdoor pants, they're required for training weekends and are part of our unit uniform as a Disaster Service Worker (DSW) with OES.
    2. $200 covers all costs for six training weekends: Outdoor skills (dinner, tarps & stakes), Intro Nav, SAR skills, Tech skills, Advanced Nav, Skills Eval.
  2. First Aid instruction is not included in training fee. If you already have a current Basic First Aid/CPR cert you do not need to attend this class.
  3. Training fee payment is due October 5th. (Before start of Outdoor skills weekend, Oct 8-9)
  4. After we receive your paperwork and payment you will receive a email with your Cal-ESAR email address and instructions to provide additional info including uniform pant and shirt sizes.

In the "New Member Name" box below, enter your preferred first name (ex: Bob instead of Robert) and last name. This will be used for your unit email address: Firstname.lastname@cal-esar.org